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Conveener Meeting Checklist

Internal​

  • Reserve both rooms in EMS

  • Edit invitation

    • Make sure Teams invite is there
    • Add Location for Annex building (so people don't get lost... It's okay they need all the help)
    • Ask people to let you know if they'll be there in person for food orders

  • Order food

  • May need to pick up water and drinks

External​

  • Send invitation
  • Send out Agenda in teams that everyone can edit in with different buckets- Omari/Tara

Day of food set up​

  • Grab ice from main building
  • Set up Drinks
  • Set up food
  • Check to see if you need cups, extra cutlery etc
  • Pull a gargabe can into the main room

Day of Tech and other set up​

  • Tell security about your meeting so they keep the doors open
  • Use Omari's Computer
  • Put volume to max
  • plug both cables in Audio/visual
  • Click on panel (hdmi)
  • Start Teams call and drag screen
  • Check Sound in Systems
  • Select record call on teams call

Post Meeting​

  • Download meeting recording from Omari's computer it will be in the meeting
  • Move in to teams folder
  • Feel free to link this into follow up email to Conveneers especially those who missed it